The Wayback Machine - https://web.archive.org/web/20100720073107/http://www.ita.doc.gov/ita_sec/Address%20and%20Salutation.htm

Models of Address and Salutation

NOTE: The President of the United States, the Vice President of the United States, the President of the Senate and the Speaker of the House are always addressed formally.
 The President

The Honorable (Name)
The President
The White House
Washington, D.C.  20500

Dear Mr. President:

The Vice President

The Honorable (Name)
The Vice President
The White House
Washington, D.C.  20500

Dear Mr. Vice President:

The President of the Senate

The Honorable (Name)
President of the Senate
Washington, D.C.  20510

Dear Mr. President:

Speaker of the House

The Honorable (Name)
Speaker of the House of Representatives
Washington, D.C.  20515

Dear Mr. Speaker:

United States Senator

The Honorable (Name)
United States Senate
Washington, D.C.  20510

Dear Senator (Name):

Committee Chairman (Senate)

The Honorable (Name)
Chairman, Committee on Commerce, Science
  and Transportation
United States Senate
Washington, D.C.  20510

Dear Mr. Chairman:

Subcommittee Chairman (Senate)
 
 The Honorable (Name)
 Chairman, Subcommittee on Foreign Commerce
   and Tourism
 Committee on Commerce, Science, and Transportation
 United States Senate
 Washington, D.C.  20510
 
 Dear Mr. Chairman:

U.S. Representative (House)

The Honorable (Name)
U.S. House of Representatives
Washington, D.C.  20515

Dear Representative (Name):


Committee Chairman (House)

The Honorable (Name)
Chairman, Committee on Government Operations
U.S. House of Representatives
Washington, D.C.  20515

Dear Mr. Chairman:

Subcommittee Chairman (House)

The Honorable (Name)
Chairman, Subcommittee on Commerce, Consumer,
  and Monetary Affairs
Committee on Government Operations
U.S. House of Representatives
Washington, D.C.  20515

Dear Mr. Chairman:

Joint Committee Chairman

The Honorable (Name)
Chairman, Joint Economic Committee
Congress of the United States
Washington, D.C.  20515

Dear Mr. Chairman:

 		 U.S. Representative -- District Office

The Honorable (Name)
U.S. House of Representatives
(Use District Office address as it appears on letterhead)

Dear Representative (Name):

U.S. Senator -- District Office

The Honorable (Name)
United States Senate
(Use District Office address as it appears on letterhead)

Dear Senator (Name):

Cabinet Member

The Honorable (Name)
Secretary of (Agency)
Washington, D.C.  (ZIP Code)

Dear Mr. Secretary:
           OR
Dear Madam Secretary:

Governor

The Honorable (Name)
Governor of (State)
(City, State, ZIP Code)

Dear Governor (Name):

Lieutenant Governor

The Honorable (Name)
Lieutenant Governor of (State)
(City, State, ZIP Code)

Dear Governor (Name):

Mayor

The Honorable (Name)
Mayor of (City)
(City, State, ZIP Code)

Dear Mayor (Name):

Ambassador (American)

The Honorable (Name)
American Ambassador
(City, Country)

Dear Mr. Ambassador:
            OR
Dear Madam Ambassador:

Ambassador (Foreign)

His/Her Excellency
(Name)
Ambassador of (Country)
Washington, D.C.  (ZIP Code)

Dear Mr. Ambassador:
             OR
Dear Madam Ambassador:

Minister (Foreign)

His/Her Excellency
(Name)
*Minister of (Department) of (Country)
(City)

Dear Mr. Minister:
           OR
Dear Madam Minister:

* e.g., Minister of Economy of Italy


NOTE: All U.S. Government correspondence addressed to the Taiwan authorities must be sent via the American Institute in Taiwan (AIT).  For more information, contact AIT at (703) 525-8474, or the Department of State's Taiwan Coordination Office, at (202) 647-7711.


Business/Organization

Mr./Ms./Mrs. (Name)
(Title)
(Name of Company)
(City, State, ZIP Code)

Dear Mr./Ms./Mrs. (Name):
 

                                                Home