[Wikimedia-l] Wikimedia Foundation Elections Committee: members and advisors appointment

Dear all, Thank you very much to everyone who expressed interest in joining the Wikimedia Foundation Elections Committee [1], and also to those who asked questions, expressed support, and helped to spread the word. I would especially like to thank the Committee Support and Movement Strategy & Governance teams, who shared the information to different communities about the call. Staff and Governance Committee [2] will be in touch with the candidates regarding next steps. Best regards, antanana / Nataliia Tymkiv Elections Committee Board Liaison Chair, Wikimedia Foundation Board of Trustees [1] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee/No… [2] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Commi… *NOTICE: You may have received this message outside of your normal working hours/days, as I usually can work more as a volunteer during weekend. You should not feel obligated to answer it during your days off. Thank you in advance!* On Mon, Apr 10, 2023 at 7:51 PM Nataliia Tymkiv &lt;ntymkiv(a)wikimedia.org&gt; wrote: > Dear all, > > > The Wikimedia Foundation Elections Committee > <https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee> > (Elections Committee) [1] is, from today until April 24, seeking an > additional 2–4 members to help facilitate the Wikimedia Foundation Board of > Trustee (Board) selection process. > > The Elections Committee oversees the Board Community- and Affiliate seat > selection process. This is a volunteer role, and the appointment is for > three years. Please note that while you are a member of the Committee, you > will not be able to run for any election overseen by the Committee – this > includes the upcoming 2024 Wikimedia Foundation Board elections and any > other election for 18 months following the end of your term on the > Committee. You will also be restricted in your ability to publicly advocate > for community members running in those elections. You can read more in the > Elections Charter [2], recently updated by the Wikimedia Foundation > Governance Committee (GC) based on the lessons learnt from the previous > Elections and the feedback received. > > The term of the previous members of the Elections Committee expired on > March 31, 2023, and some of them confirmed their willingness to continue. > After their paperwork is done (if needed), they will be reappointed by the > GC along with the new members. > > Please read carefully the information below before applying or > recommending that somebody applies. > > == Duties and time commitment == > > > The purpose of the Elections Committee is to assist with the design and > implementation of the process to select Board Community- and > Affiliate-Selected Trustees. The Committee may also assist with similar > community-selected positions as determined by the Board. > > The Committee has responsibilities throughout every phase of the > selection process for Community- and Affiliate-Selected Trustees, as > established in Article IV, Section 3(C) in the Foundation Bylaws > <https://foundation.wikimedia.org/wiki/Legal:Bylaws#(C)_Community-_and_Affiliate-selected_Trustees.>, > including: > > > > - > > Timeline – Work with Foundation staff to determine and communicate > election timeline specifics, based on target end date set by the Board. > - > > Candidacy – Working with Foundation staff and in consultation with > the Board, design the process for collecting and reviewing candidate > declarations. > - > > Outreach – Work with Foundation staff to reach the various Wikimedia > communities with information about the election, including voting and the > call for candidates. > - > > Volunteers – Determine whether additional volunteers are needed to > assist with election administration, and work with Foundation staff to > recruit and coordinate those volunteers. > - > > Communications – Review communications about the election drafted by > Foundation staff and collaborate in determining when communications should > be issued by the Committee, by staff, or by the Board. > - > > Evaluation – Assist in reviewing candidates based on criteria set by > the Board. > - > > Campaigning – Set and enforce rules regarding how candidates can > campaign, and oversee the process of asking candidates to answer campaign > questions. > - > > Voting – Determine the voting method and voter eligibility criteria, > and work with Foundation staff to determine the voting platform and review > voter eligibility requests. > - > > Results – Review and announce vote results. > > > You can see a more detailed matrix of responsibilities for different > groups organising the Elections here [3]. > > Elections Committee members sign up for three-year terms and will be > asked to sign a confidentiality agreement. Members can expect to contribute > 2–5 hours per week before the selection process and 5–8 hours per week > during the selection process. > > As an Elections Committee member, you will be responsible for: > > > - > > Attending online meetings between now and the next election (mid-2024) > - > > Attending onboarding and online training in May–June 2023 > - > > Working with the Committee to fulfill its other responsibilities [2] > > > The wider Wikimedia community votes for candidates to be considered for > community-and-affiliate selected seats of the Wikimedia Foundation Board > [4]. In 2024, the Elections Committee will oversee this selection process > for the four community-selected seats with expiring terms. This process > will be supported by the Wikimedia Foundation. > > == Requirements == > > > New members should have the following qualities: > > > - > > Fluency in English > - > > Responsiveness to email collaboration > - > > Knowledge of the movement and movement governance > > > == Application Process == > > > If you would like to volunteer for this role, please submit your > candidacy by April 24, 2023, at 23:59 AoE (anywhere on Earth) on Meta at > https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee/No… > > > After this the shortlisted candidates will be asked to participate in an > interview with members from the Governance Committee. The interview will be > approximately one hour, and a member of Foundation staff will likely be > present for note taking purposes. The Governance Committee (GC) will most > likely appoint new members at its meeting on May 15, 2023. > > Given the private information that committee members handle, you must be > 18 years of age or older, and be willing to sign the confidentiality > agreement for nonpublic information [5] if you haven't already. You can > view information on how to sign this on Meta-Wiki [6]. You will need to > submit proof of your identity and age to the Wikimedia Foundation at > secure-info(a)wikimedia.org. You would be able to hold this position on > the Committee under a pseudonym, but the Foundation needs to confirm your > age and identity. > > To sum it up: > > > > - > > Please carefully read the information in this letter, and follow the > links in it, pay attention to the time commitment requirements > - > > Submit your application by Apr 24, 2023 at 23:59 AoE (Anywhere on > Earth) on Meta at > https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee/No… > [7] > - > > Submit proof of your identity and age to the Wikimedia Foundation at > secure-info(a)wikimedia.org > - > > If you are shortlisted, please attend an 1 hour interview with the GC > members > - > > Sign the documents needed if appointed > > > Thank you in advance for your interest! If you are not interested, but > know someone who might be, share this message with them. Please let me know > if you have questions. > > Best regards, > > antanana / Nataliia Tymkiv > > Elections Committee Board Liaison > > Chair, Wikimedia Foundation Board of Trustees > > [1] > https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee > > [2] https://foundation.wikimedia.org/wiki/Elections_Committee_Charter > > [3] > https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee/Ro… > > > [4] > https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_of_Trustees > > [5] > https://meta.wikimedia.org/wiki/Confidentiality_agreement_for_nonpublic_inf… > > [6] > https://meta.wikimedia.org/wiki/Confidentiality_agreement_for_nonpublic_inf… > [7] > https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee/No… > > > *NOTICE: You may have received this message outside of your normal > working hours/days, as I usually can work more as a volunteer during > weekend. You should not feel obligated to answer it during your days off. > Thank you in advance!* > >